Lamar Choir Booster Club Meeting - April 13, 2017

In attendance: Megan Starkey, Melissa Light-Whipple, Nikki Griffin, Nancy Butlin and Kim Placker

We decided that the Booster Club will provide ice cream sandwiches for the U.I.L. celebration on April 21st after school in the choir room.  They will have karaoke.  No other supplies are needed except wipes. Nancy will check Costco for Ms. Starkey will notify the students and parents.

Ms. Starkey gave an update on the San Antonio trip on May 13th.  85 students and 10 chaperones are attending.  The first performance time is 8 am, so students need to be at the school by 6 am.  They will then watch the orchestra performance before heading to Six Flags. There will be an awards ceremony that evening.  They should be back at the school around 10:30 pm. Once she has an address for the performance, she will send the schedule to parents.

Ms. Starkey brought her receipt from the hotel for TMEA to be reimbursed.

Ms. Starkey talked about Spring Show.  There are 3 committees she will need for parents to lead. 1. Crew Committee – Ms. Starkey would like a Purple Pups parent to handle this since they aren’t involved in the show.  This person/committee will organize student volunteers from the Purple Pups. This will include training the students to work the concession stand including setting up, taking down and working it except for accepting cash payments (only adults can work with cash). Melissa will try to find a parent to head up this committee.  2. Marketing Committee – To work on the press release and advertising for the show.  This includes providing information for businesses to purchase an ad in the program and/or tickets to the show.  Nancy and Nikki will chair this committee.3. Volunteer Committee – In charge of contacting choir parents to volunteer for various needs for the show such as donations, ticket sales, will call, concession stand, set-up and clean-up.  Kim will work on organizing a Sign-up Genius for all the needs. Melissa and Kim will greet and direct volunteers on the evening of the show. 

The 8th grade trip has been scheduled for the same day as the show, so Ms. Starkey moved the show time to begin a little later - 7:30 pm.  Students were concerned about their friends not coming because they will be tired from the trip.  Nikki suggested we sell tickets at lunch to encourage more students to attend.  This might be a challenge with having reserved seats. It was suggested we have a student section.  Ms. Starkey will look into the new system to see if she can have only the front section reserved and the rest general admission.

Nancy gave an update on the Alamo Drafthouse fundraiser.  They will offer 20 movie tickets and 2 food vouchers.  We thought we could use these as silent auction items.  Nancy and Nikki will include silent auction items when contacting businesses.

Melissa brought up the end of year celebration.  We have 143 choir students.  Ms. Starkey offered to have it here, set up a movie in one area, set up Wii in another and food items.  It will be on May 31st after school until 10 pm.  Melissa suggested we price out food trucks and restaurants such as La Mancha. 

Nikki shared the treasurers report.  She asked what information we would like to see when she shares this information each month. She said she will show how we’ve done with fundraising this year compared to last year.
                 Our next meeting is on May 4th.  We will elect 2017-18 officers at that meeting.